Source: https://help.spamfoo.com/guides/my-rules Last updated: 2026-10-08 *** # Manage Your Rules The **My Rules** page holds the rules that apply to your mailbox. Some you create yourself. Others SpamFoo creates from your corrections, and some come from your administrators. ## Open My Rules 1. Open the SpamFoo Dashboard. See [Open Your Dashboard](https://help.spamfoo.com/guides/open-dashboard). 2. In the left menu, go to **My Email > My Rules**. The page is titled **Spam Rules** and has two lists: - **Spam Rules:** senders that are always marked as **Spam** or **Not Spam**. The **Set By** column shows who made each rule: **You**, **Domain** (your domain administrator), or **System** (your system administrator). You can only change rules set by **You**. - **Trained Rules:** what SpamFoo learned from your corrections, for both spam and Email Classifications. You can delete them. Rules set by **Domain** or **System** show **Yes** or **No** under **Enabled**. You can't open, change, or delete them. ## Your Spam Rules A spam rule tells SpamFoo what to do with mail from a sender, every time. Use a **Not Spam** rule for a sender you always want to hear from, and a **Spam** rule for one you never want to hear from. - A rule can match one email address, such as `news@example.com`, or a whole domain, such as `example.com`. - Use `*` as a wildcard. For example, `*@example.com` matches every address at that domain, and `*.example.com` matches the domain and all its subdomains. - A rule decides the result for that sender before SpamFoo checks the message, so it also skips phishing checks. Be careful with **Not Spam** rules. ### Add a Spam Rule 1. In the **Spam Rules** list, click **Add Rule**. 2. In **Email or Domain**, enter the sender's address or domain. 3. To cover subdomains too, turn on **Include subdomains**. 4. Under **Action**, choose **Spam** or **Not Spam**. 5. Optionally, add a **Note** to remind yourself why you made the rule. 6. Click **Create**. You can also create a rule from a message, either for its sender or for the IP address that sent it. See [Take Action on a Message](https://help.spamfoo.com/guides/my-messages#take-action). ### Change, Turn Off, or Delete a Spam Rule You can only change your own rules, the ones with **You** under **Set By**. - **Change:** Click the rule, make your changes in **Edit Spam Rule**, and click **Save**. - **Turn off:** Use the switch in the **Enabled** column. The rule stays on the list but stops matching until you turn it back on. - **Delete:** Right-click the rule and choose **Delete**, or click the rule and click **Delete**. Then confirm. ## When Rules Disagree - **An administrator's rule wins over yours.** A system administrator's rule wins over a domain administrator's, which wins over yours. - **Not Spam wins over Spam** when two rules from the same level match. - **A more exact rule wins over a broader one** at the same level. A rule for one email address wins over a rule for a domain, which wins over a wildcard, which wins over an IP address range. ## How System Spam Rules Fit In System Spam Rules cover everyone on the server, so SpamFoo applies them after your own corrections have had a say. - A System Spam Rule that says **Spam** always applies. Your corrections can't undo a server-wide block. - A System Spam Rule that says **Not Spam** gives way when your past corrections for that same sender decided the message. - A System Spam Rule also replaces the result of the phishing checks. A Not Spam rule delivers the sender's mail even if a phishing check flagged it. For how rules and learning fit together, see [How Personalization Works](https://help.spamfoo.com/guides/personalization). ## Trained Rules SpamFoo fills in the **Trained Rules** list as you correct messages. See [Correct a Wrong Result](https://help.spamfoo.com/guides/correct-result). Each row shows: - **Applies To Emails From:** the sender, or a description of the mail the rule covers. Examples are **A mailing list**, **Replies in one email conversation**, and **Emails that look like one you sorted**. - **Result:** **Spam** or **Not Spam** for spam rules, or a classification such as **Promotions** for classification rules. - **Training Method:** **Manual** means it came mostly from corrections you made. **Automatic** means SpamFoo created it on its own. - **Times used:** how many times the rule has matched since it was created. A dash means it hasn't matched yet. To see a trained rule's details, click it. To remove one, right-click it and choose **Delete**, or click it and click **Delete**. Then confirm. SpamFoo stops using what it learned for that mail. You can't add trained rules by hand. To always treat a sender one way, add a rule to the **Spam Rules** list. ## Start Over The **Danger Zone** at the bottom of the page clears everything SpamFoo learned about your mailbox. 1. Click **Clear All Personalization Data**. 2. Click **Clear All Data** to confirm. > **Warning** This permanently removes everything in your **Trained Rules** list. It cannot be undone. SpamFoo starts learning your preferences from scratch. Your own Spam Rules and your message history stay.