Source: https://help.spamfoo.com/guides/manage-domain
Last updated: 2026-10-20

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# Manage a Domain

If you're a domain admin, the SpamFoo Dashboard has a **Domain Admin** menu for your domain. Use it to watch your domain's mail, set spam rules for everyone in the domain, and protect your people from impersonation.

## Before You Start

- Open the SpamFoo Dashboard. See [Open Your Dashboard](https://help.spamfoo.com/guides/open-dashboard). The top right corner shows **Domain Admin** with your domain name under it.
- The **Domain Admin** menu covers only your own domain.
- Your own mailbox is still under **My Email**. See [Read Your Overview](https://help.spamfoo.com/guides/overview).
- You can't read other people's messages. You can see how much mail each mailbox gets, but not the messages themselves.

## Domain Overview

Go to **Domain Admin > Domain Overview**. The page title is your domain name. It sums up mail for every mailbox in the domain.

![Domain Overview for example.com showing six tiles: Total Scanned, Spam Rate, Busiest Day, Not Spam, Spam, and Phishing, with the Last 30 Days menu in the top right.](https://help.spamfoo.com/images/domain-overview-top.png)

- Use the menu in the top right to pick **Last 7 Days**, **Last 30 Days**, or **Last 90 Days**.
- The tiles show **Total Scanned**, **Caught Rate**, **Busiest Day**, **Not Spam**, **Spam**, and **Phishing** for the whole domain.
- **Mail Trend** charts Not Spam, Spam, and Phishing for each day.
- **Classifications** shows how the domain's non-spam mail was sorted into **Primary**, **Updates**, **Transactions**, and **Promotions**, plus any that was **Not classified**.

These work the same way as on your own Overview page. See [Read Your Overview](https://help.spamfoo.com/guides/overview) for what each one means.

## Mailboxes

Go to **Domain Admin > Mailboxes**. The list shows each mailbox in your domain that got mail in the time range you pick in the top right.

| Column | What It Shows |
| --- | --- |
| **Mailbox** | The mailbox's email address. |
| **Scanned** | How many messages SpamFoo checked for that mailbox. The busiest mailboxes come first. |
| **Spam** | How many were spam. |
| **Phishing** | How many were phishing. |
| **Caught Rate** | The share of that mailbox's mail that was spam or phishing, with a bar showing spam in red and phishing in gold. |

Use the search box to find a mailbox by address. Click a column heading to sort by it. A mailbox with a high caught rate may be a good reason to add a domain rule, or to tell that person how to mark spam. See [Correct a Wrong Result](https://help.spamfoo.com/guides/correct-result).

## Domain Spam Rules

Go to **Domain Admin > Rules**. A domain spam rule always marks mail from a sender as **Spam** or **Not Spam** for everyone in your domain.

- A rule can match an email address, a domain, or an IP address or range. An IP range uses CIDR notation, which is an address followed by a slash and the size of the network, such as `10.0.0.0/24`.
- Use `*` as a wildcard, such as `*@example.com` or `*.example.com`.
- Your domain rules win over any rule your users create for the same sender.
- Rules your system administrator sets for the whole server win over yours. They appear in the same list with **System** under **Set By**, and you can't change them.
- Your users see your rules on their **My Rules** page with **Domain** under **Set By**, but they can't change them.

### Add a Domain Spam Rule

1. In the **Spam Rules** list, click **Add Rule**.
2. In **Email, Domain, or IP Range**, enter the sender.
3. To cover subdomains too, turn on **Include subdomains**.
4. Under **Action**, choose **Spam** or **Not Spam**.
5. Optionally, add a **Note**.
6. Click **Create**.

You can only change rules with **Domain** under **Set By**. To change a rule, click it, edit it, and click **Save**. To pause a rule, use its **Enabled** switch. To remove one, right-click it and choose **Delete**. The **Match By** column shows whether each rule matches an **Email**, a **Domain**, a **Wildcard**, or a **CIDR** (IP range).

> **Warning** A **Not Spam** rule lets the sender's mail skip spam and phishing checks for your whole domain. Do not add one for a sender you don't fully trust.

For a deeper look at rules for administrators, see [Manage Spam Rules and Senders](https://help.spamfoo.com/guides/rules-protection).

## Anti-Phishing

Go to **Domain Admin > Anti-Phishing**. The **Protected identities** tab lists the people attackers are likely to pretend to be, such as your owner, your finance staff, or your HR staff. If a message shows one of these names but doesn't come from an approved sender, SpamFoo treats it as phishing. Protected identities need a SpamFoo Anti-Phishing license. Without it, you can see your identities but not change them, and they aren't checked.

- **Add Identity** adds one person. Enter the **Display Name** as it appears in their email and the senders allowed to use it. If the person also sends from another address, such as a personal Gmail account, add that address too.
- **Import vCards** adds many people at once from contact cards (`.vcf` files, or a `.zip` of them).
- **Strict Mode** controls what counts as an approved sender. When it's on, only exact email addresses count. When it's off, you can also approve whole domains.
- **Delegated Senders for Every Identity** approves a sender for all of your protected identities at once. Use it for your own domain, a shared assistant, or a service that puts real names in its notifications.

For step-by-step help, see [Protect Against Phishing](https://help.spamfoo.com/guides/phishing-protection).